- #RUN RULES IN OUTLOOK FOR MAC HOW TO#
- #RUN RULES IN OUTLOOK FOR MAC FOR MAC#
- #RUN RULES IN OUTLOOK FOR MAC ARCHIVE#
Often we end up with hundreds if not thousands of messages accumulated in our inboxes, which can be a burden to deal with.
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The next options for deleting messages have to do with managing old messages. While this will not delete the message itself, you can similarly show a blank message viewer. In a similar manner, you can simply de-select a message by holding the Command key when clicking the selected messages in the message list. This will leave you with a blank message viewer window with no additional messages selected. Instead of having Mail switch to the next message when deleting, you can hold the Option key when pressing delete. This can sometimes be a slight burden because not only will additional messages be displayed, but Mail will automatically mark them as read, making you go back and undo this change if you wish to re-visit the messages later, either on your Mac, or on another device such as an iPhone. If on the other hand you press the up arrow key to select the message above the original, then pressing delete will select and show the next message above your first one. What this means is, if you select a message and then press the down arrow key to move to the message below your current one, then deleting this message will have Mail select and show the subsequent message below that. However, when you do this Mail will automatically select the next message in the direction you previously read. Note: If you have arranged your inbox folder into sub-folders, you will need to run this rule on each folder individually.While deleting messages from within an email client is an elementary task, there are several nuances and approaches in Mail that might be helpful, or at least slightly change the behavior of how Mail handles your messages when you use the delete function.Īt its very basics, to delete a message in Mail you simply select it and press the Delete key (or choose the Delete option in the Mail toolbar). The first time this rule is run, it can take several minutes. To apply it to all mail in your inbox that is already six months or older, highlight the proper inbox, then select Message > Rules > 180 Day, Auto Archive. Under the folder name, the location "On My Computer" should be displayed.ġ.
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#RUN RULES IN OUTLOOK FOR MAC ARCHIVE#
Note: If you do not see the folder you wish to archive to, you will need to click on the drop-down arrow next to "Move Message" and select Choose Folder. In the section called Do the Following: define the action as "Move message" + "Archived Mail (On My Computer)" days old to apply to messages older than 180 days (for a 6-month archive rule).ĥ. In the section called When a new message arrives: define the criterion as "Date Received" + "is Greater than or equal to" + "180". Name the rule from "untitled" to something meaningful like ∱80 Day, Auto Archive.Ĥ. With Exchange selected from the On My Computer section, click the + near the bottom of the window to create a new rule.ģ. Give your folder a name such as Archived Mail.Ģ. Right-click (or ctrl-click) the On My Computer heading (probably at the bottom of your folder list) and choose New Folder.Ģ. Uncheck the box that says Hide On My Computer folders.Ĭreating Local Folder to hold Archived Mailġ. In Outlook 2011, click on the Outlook menu at the top of your screen, choose Preferences, then General.Ģ.
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Once this mail is moved out of the Exchange mailbox system, you will be the only one who has a copy.Įnsure you can see the On My Computer folder in Outlook 2011.ġ. Please keep in mind archived messages will not be viewable through Outlook Web App (OWA) because they are no longer stored on the Exchange server.
#RUN RULES IN OUTLOOK FOR MAC HOW TO#
These steps demonstrate how to automatically move mail out of your Exchange mailbox, and place it on your local computer's hard drive.
#RUN RULES IN OUTLOOK FOR MAC FOR MAC#
This article explains how to create a rule to automatically archive email in Outlook 2011 for Mac.Īrchiving in Outlook 2011 for Mac is achieved using rules to automatically copy over messages older than a set number of days into a local folder.